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VIEW ONLY GOGGLE DOCS HOW TO

“Anyone with the link” - is when anyone with the link can view, comment or edit the document without signing in to a Google account.If you pick this option, you can also navigate and click on the settings gear located in the top-right corner of the “Get link” part of the pop-up, and tick the box if you want to let people in your organization be able to search for your spreadsheet. “Google organization / group” - sharing a document with your company or department specifying the access rights.Restricted - when access to the document is restricted to those emails and groups that you’ve specified in the “Share with people and groups” pop-up.Google allows you to pick between the following options:

In the drop down, pick either “Restricted”, “Your Group / Organization” or “Anyone with the link”.To change this default setting, click “Change”.In my case, this file has been shared with the entire Railsware Google group, so that its members have “Viewer” permissions for it. There you will see whether this document is already shared with a Google group - for example, an organization or department.Navigate to the bottom part of the pop-up.Or, you may open the document, navigate to the top-right corner and click “Share”.Īfter the “Share with people and groups” pop-up opens, please: To find it, you may either locate your file in Google Drive, right-click on it and then select “Get link”. Once you’ve shared your document, you may need to get a shared link to it.

VIEW ONLY GOGGLE DOCS HOW TO

How to get a shareable link to a file in Google Sheets

Editor can view, share, and edit the document.

Commenter can view and leave comments (can’t share or edit it).

Viewer can only view your document (can’t share or edit it).

Google supports three types of user permissions: Viewer, Commenter, and Editor. Google Sheets sharing permissions: how a spreadsheet is shared and managed

At this point, the pop-up window will close.

You can either keep it and send a notification email to them, or clear the checkbox and then press the “Share” button.

Under the list of users who you want to share the document with, you will see the ticked by default box “Notify people”.

By default, Google suggests assigning the Editor permission.

Choose the access rights that you give to the account holder (a group).

Add emails of people or groups that you want to share the document with.

Once the “Share with people and groups” pop-up opens: Alternatively, you can open the document first and then click the “Share” button located in the top-right corner. The first step is to go to your Google Drive and find the spreadsheet you want to share. Google Sheets is one of the best spreadsheet apps for collaboration, isn’t it? How to share a Google Sheets spreadsheet or workbook